One Meeting Minute Thought for Your Week
Regardless of the career you’re in, you’re going to schedule a lot of meetings. So, you need to know how to schedule your next meeting the right way – without overcomplicating it.
Unfortunately, most leaders don’t put in enough effort. They only send a room location or a link to connect to the meeting remotely and nothing else.
And that causes people to NOT want to attend.
Be a better leader by using these 3 simple steps when scheduling your next meeting.
They’re simple. And, they work.
1. Clarify the Purpose
Ask yourself why you’re scheduling a meeting and what you need to accomplish. Use verbs to capture the actions you will take. These actions are your agenda items. Pro Tip: Check if you can accomplish the Purpose with an email instead of a meeting.
2. Identify the People
Once you know the Purpose of your meeting, list who needs to attend to accomplish the work. Invite them and no one else to the meeting. Too many people make for a bad meeting.
3. Prepare!
Put in the work in advance to optimize your meeting time. Create a detailed agenda. Then send it to the participants along with any material they need to accomplish the Purpose. Let them know what they will accomplish and give them the opportunity to prepare and contribute.
Follow the 3Ps and schedule your next meeting the right way: Purpose, People, Preparation!
More Resources to Help You Build Your Career and Your Business
Use the 3Ps worksheet to make your next meeting productive and effective. (click here to download it for free).
Purpose – Why is this meeting being held?
People – Who needs to be in this meeting to accomplish the Purpose?
Preparation – What work needs to be done prior to the meeting to enable the People to accomplish the Purpose?
And Now a Word from Our Sponsors
Being proficient at scheduling and leading effective meetings is a requirement if you’re a Project Manager. But, there’s much more to the role.
If you want to be a better Project Manager, check out Shiv Shenoy’s PMP Exam SmartNotes website and blog (click here).
If you’re looking for PMP® study material to prepare for your PMP® or CAPM ®certification exam, or if you’re only generally interested in understanding specific project management concepts, tips and techniques – Shiv’s site is a great place to start.
This site is loaded with useful resources to make you an exceptional Project Manager.
That’s All for this Issue
Thanks for reading another issue of the Monday Morning Meeting Minute!
If you have ideas on how to make it better, please send me a quick email or DM me on LinkedIn (click here). I’d love to improve M4 based on your input.
Let’s lead with kindness and confidence!
Greg
Here are 3 ways I can help you when you’re ready:
- Get more free resources you can use today (Click here to Start)
- Improve on your own with digital courses (Click here to Improve)
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